Bulk archive Outlook emails by sender

Repeated newsletters and notifications can dominate an inbox. Grouping by sender lets you review a batch of related mail before approving an archive operation.

Review the batch

1. Scan your Outlook mailbox and open the cleanup plan.
2. Review the sender address, message count, date range and example subjects.
3. Choose a smaller scope, such as read messages older than 30 days, where appropriate.
4. Exclude anything you need in the inbox and approve the remaining groups.

Keep control of future runs

Saved rules propose changes for your approval. They do not automatically archive incoming mail. Pause or remove a rule when your needs change. Protected senders and safety checks still apply.

Archiving keeps messages in your mailbox and does not reduce storage usage. Check cleanup history for the 30-day recovery deadline.